Please read the terms and conditions carefully before booking your session. Your session payment signifies acceptance of these terms and conditions as a legally binding contract:


Booking and Payment

The full session fee of £65 is payable in full within 48 hours to secure the booking and retain the Photographer to perform the services detailed herein. Prices are shown in GBP. Payments can be made by bank transfer. Once payment has been received, Claire Roads Photography will reserve the time/date agreed upon and will not make other reservations for that time and date.


Cancellation/ Postponement 

The client acknowledges that the session fee is non-refundable in the event of cancellation by the client. Session fees are transferable if a date change is necessary, however 48 hours’ notice is required, and postponement will be subject to the photographer’s availability.  Sessions can only be postponed by the client once.

If the appointment must be cancelled by the photographer due to adverse weather conditions a new, mutually agreed appointment will be made. However, if the Client would like a Session Fee refund, this will be granted.

In the unlikely event that the Claire Roads Photography needs to cancel (and the session cannot be postponed to a new appointment) the full session fee will be returned to you .  


Failure to Perform

If the Photographer cannot perform this Agreement due to a fire, illness, casualty, act of God, or other cause beyond the Photographer’s control, then the Photographer shall return to the Client any funds previously paid but shall have no further liability with respect to the Agreement. This limitation on liability shall also apply in the event that photographic images are lost through camera or card malfunction, equipment theft, accident or any other circumstances beyond the Photographer’s control, liability is limited to funds paid only.

Completion Schedule

Editing of images will be completed within 14 days from the date of the session.

Images will be available for viewing for 48 hours via a password protected online gallery of low-resolution watermarked proof images. Images shown to the Client are at the discretion of the Photographer and images not shown as final proofs will be purged after the initial processing stage. During the 48-hour window the Client can choose their favourite images to be included in their chosen package. Please choose images carefully. Once print or digital products are prepared, designed or ordered, sales are final. After the 48-hour period has passed, the gallery will be archived and an administration fee of £15 may be chargeable to reinstate access.

Please note that whilst Claire Roads Photography aims to produce approx. 25-30 edited images from each session, this may not always be possible.


Online Gallery

The photographer cannot be held responsible for the quality of viewing online galleries, in regard to client screen size and detail, or accurate colour reproduction of their viewing device.

Clients do not have permission to screenshot, download or otherwise copy the images provided on the online gallery. Regardless of intent for use, this is considered a breach of copyright.


Copyright & Reproduction

Copyright will always be retained by Claire Roads Photography. No image can be copied, scanned or reproduced in any form whatsoever without prior consent. This includes saving, screen grabbing and downloading from Facebook or other social media.


Client Usage

The Client shall not alter the images from their original state as delivered by the Photographer; may not use the images in competitions, exhibitions or for any commercial use without prior written consent of the Photographer; and shall not publish any images without the prior written consent of the Photographer, with the exception of personal online sharing.


Image Production

Claire Roads Photography fully edits all images before presenting to the client and non-permanent minor scratches, bruises and blemishes will be removed during processing. An editing fee of £10 per photo will apply for any editing requested by the Client that is outside the realm of normal editing, depending on the extent of the work.

The Photographer will edit the images in either colour or black & white depending on which suits the image best and to the discretion of the Photographer. If the Client wishes to purchase an image in an edit not shown, the cost is £10 per photo to cover additional editing.



All images produced by Claire Roads Photography are done on a fully calibrated monitor, and all prints ordered directly through Claire Roads Photography will be a true reflection of the editing carried out. Claire Roads Photography will not be held responsible for variances in images caused by clients viewing images on non-calibrated screens, monitors or poor-quality printing.


Use of Pictures

At times, Claire Roads Photography may use session images for the purpose of sales, advertising, or promotion on it’s business website or social media. Posts will not include names or any personal information about the subject(s).  If you do not wish to have your images shared, please email claire@claireroadsphotography.co.uk


Travel Expenses

All travel expenses are based on the distance between the Session location and the business address (ME15, Kent) For all Sessions, the first 15 miles of travel is included.  All miles in excess of 15 will be charged at 45p per mile.


Camera Policy

Cameras, camera phones, camcorders or any other recording equipment are not permitted during any session due to the distraction it can cause.



All prices are subject to change without notice by Claire Roads Photography (outside of session). No consideration will be given to previous client experience regarding product pricing, availability, package structure, or session fees.


Claire Roads Photography will never share, or allow to be accessed, shared or distributed, any personal or contact information of any client or enquiry obtained by any means. 


By submitting payment of the Session Fee, the Client confirms they have read and fully understand the contents of this Agreement.